August 31, 2011

The first meeting of the collaborating partners:

  • Lehigh Valley Health Network
  • Allentown School District
  • Bethlehem Area School District
  • Neighborhood Health Centers of the Lehigh Valley
  • Good Shepherd Rehabilitation Network
  • St. Luke’s University Health Network
  • Sacred Heart Health Network

Funding commitments were received from two major private foundations:

  • The Harry C. Trexler Trust
  • Kresge Foundation

September 20, 2011

Members of the community and all participating partners came to learn from Lehigh Valley Health Network’s Information Services experts about the scope of the project and the proposed timeline.

November 2011

A steering committee comprised of representation from all the stakeholders in the initiative determined that the first order of business was to rename the project The Virtual Health Village sponsored by The Children’s Care Alliance (CCA) reflecting the coalition of partners.

July 2012

A Memorandum of Understanding (MOU) was produced, submitted to both school districts and approved. The MOU clearly delineates the responsibilities of each partnering entity and resolves each partnering agency’s concerns as well as defining privacy regulations.

August 2012

Bethlehem Area School District (BASD) school nurses and information technology (IT) department configured and deployed twenty-three iPads to their nurses for the purpose of streamlining clinical documentation. The use of iPads for real-time medical data entry was widely accepted by the nurses and proved to be an ice-breaker with their students. BASD IT and two select nurses have been collaborating with other designees from the Children’s Care Alliance (CCA) partner organizations to evaluate their current medical record documentation system.

The ASD school nurses helped the BASD school nurses discuss and debate methods to improve workflow. They have offered some of their time to assist with a full system review and selection process for the BASD in addition to hosting BASD nurses at their schools for a deep dive of their documentation system. Four iPads with Bluetooth keyboards have been purchased with the eventual deployment to the ASD summertime nurses as a pilot with their documentation system.

August 28, 2012

An in-service day of training on the iPads with Bluetooth keyboards purchased and deployed to the nurses and dental hygienists for use with Allentown School District’s documentation system.

School health staff, in both ASD and BASD, discovered technological opportunities with the iPads outside their original intent. Dental and vision applications, downloaded by the staff, are used to help with educating the students. iPad use helps build a stronger relationship between the nurse and student. In fact, the students showed the school nurses some basic use tricks.

September 2012

The BASD nurses and information technology department selected K-12 as the vendor to implement Sapphire SchoolNurse, a clinical documentation module for school health rooms. The clinical data from their legacy system was successfully converted to Sapphire SchoolNurse. Throughout the summer of 2013, the BASD nurses continued to validate and clean up data, where necessary, for a go-live at the start of the 2013-2014 school year.

February 2013

The Alere Wellogic contract was successfully executed as the vendor of choice to support the pediatric health information exchange (HIE).

The Steering Committee of the Children’s Care Alliance (CCA) as sponsors of the Virtual Health Village meet monthly. The Steering Committee has several standing committees: Legal, Marketing and Communications, Governance (Policy & Procedure), Technical/Implementation that was restructured as the Interoperability Subcommittee on May 2, 2013.

March 2013

The Communication/Marketing Subcommittee successfully launched a quarterly newsletter.

April 2013

Alere implemented DIRECT, a secure messaging application between the two school districts’ nurses.

StandingStone Media was selected to work directly with the Marketing and Communications subcommittee and the branding designer to develop a website that speaks to the target audience of parents, community members and school district personnel.